Accounting Operations Coordinator

Accounting Operations Coordinator

William Smith Fireplaces
Charleston, South Carolina
Full-time, in-office
Monday–Friday, 8:00 a.m.–5:00 p.m.
Starting pay: Approximately $20 per hour

About the Role

William Smith Fireplaces is seeking an organized, dependable, and detail-oriented Accounting Operations Coordinator to support the daily financial operations of our growing Charleston business.

This is an early-career opportunity for a recent graduate who wants hands-on experience in accounting, accounts receivable, customer billing, construction operations, and business process improvement.

You will work directly with the company owner and Business Systems & Automation Engineer. You will learn how financial information moves through a real business and gradually take ownership of important accounting processes.

What You Will Do

• Review incoming customer payments and open balances.
• Assist with deposits and payment documentation.
• Apply and verify payments in Striven, our business management system.
• Prepare and issue customer invoices.
• Research payment, billing, and account discrepancies.
• Maintain accurate customer, job, and billing information.
• Process and track Certificate of Insurance requests.
• Organize invoices, receipts, statements, and accounting records.
• Respond to routine customer requests for financial documents.
• Assist with account reconciliations and reporting.
• Maintain checklists and procedures for recurring accounting work.
• Communicate unusual issues or discrepancies to leadership.

Responsibilities After Training

Once you understand our customers, projects, and billing procedures, you will begin assisting with:

• Customer collections and overdue account follow-up.
• Aging reports and payment reminders.
• Documentation of collection activity and customer commitments.
• Resolution of billing disputes and missing information.
• Partial and final project billing reviews.
• Review of contracts, estimates, change orders, payments, and invoices.
• Identification of missing charges or incomplete project documentation.
• Project and construction accounting support.

What We Are Looking For

• Bachelor’s degree or expected bachelor’s degree in accounting, finance, business administration, economics, or a related field.
• Strong attention to detail.
• Comfort working with numbers, spreadsheets, and business software.
• Professional written and verbal communication skills.
• Ability to organize multiple responsibilities and follow through.
• Willingness to ask questions and learn unfamiliar processes.
• Ability to recognize when information does not appear correct.
• Responsible handling of confidential financial information.
• Interest in small-business operations and professional growth.

Experience with construction, fireplaces, or Striven is not required. Training will be provided.

You May Be a Strong Fit If You

• Take ownership of your work.
• Notice inconsistencies instead of overlooking them.
• Enjoy bringing organization to complicated information.
• Communicate professionally with customers and coworkers.
• Can handle routine responsibilities without losing attention to detail.
• Want exposure to multiple areas of a growing business.
• Are interested in improving systems instead of only completing tasks.
• Want a position where your responsibilities can grow with your abilities.

Growth Opportunity

This position may develop into greater responsibility in areas such as:

• Staff accounting
• Accounts receivable management
• Construction and project accounting
• Financial reporting
• Billing and contract administration
• Internal controls
• Accounting systems
• Process improvement
• Department leadership

About William Smith Fireplaces

William Smith Fireplaces is a Charleston-based fireplace and outdoor living company serving homeowners, builders, designers, and contractors throughout the Lowcountry.

Our work includes product sales, installation, service, project coordination, and long-term customer support. We are improving our accounting processes, operating systems, and technology to support the company’s continued growth.

The person selected for this role will help build the dependable accounting foundation that makes that growth possible.

How to Apply

Please submit:

• Your résumé.
• A brief statement explaining your interest in accounting operations and small-business growth.
• An unofficial transcript, if available.
• Any relevant accounting, finance, spreadsheet, internship, leadership, or work experience.